How VantaHire
works.

Three layers. One platform.

Every recruiter action — from candidate discovery to client feedback — in a single operating system.

Intelligence Layer

  • Resume Knowledge Graph
  • AI Sourcing Engine
  • Fit Scoring + Identity Resolution
  • Talent Search (semantic)

Outreach Layer

  • Email Outreach
  • WhatsApp (Cloud API)
  • Stage-Based Automation
  • Template Library

Operations Layer

  • Recruiter Dashboard
  • Kanban Pipeline
  • Client Portal
  • Analytics + Reporting

AI finds your candidates. You choose who to call.

When you click "Find Candidates," VantaHire's sourcing engine goes to work.

  • Job digest — the platform reads your JD and extracts key requirements
  • Pool scan — your existing talent pool is searched first
  • Web discovery — AI searches the web for net-new candidates who match
  • Fit scoring — every candidate receives a score (0-100) broken down by skill match, seniority, location, and freshness
  • Tiering — results split into Best Matches and Broader Pool
  • Delivery — a ranked shortlist appears in minutes

Your talent library compounds with every hire.

Every resume that enters VantaHire is automatically processed into a semantic knowledge graph.

  • Text extraction with AI-powered field parsing
  • Sentence-aware chunking into meaningful segments
  • Vector embedding into a semantic knowledge graph
  • Natural language search — "Senior backend engineers with Kubernetes experience in Bangalore" returns ranked results
  • Past candidates become searchable and reusable for new roles
  • No manual tagging or categorization required

Track every candidate. Move fast.

The pipeline is a drag-and-drop Kanban board built for speed.

  • Custom stages per job — define your own hiring workflow
  • Bulk actions — move, email, or archive 20 candidates in one click
  • Stage automation — move to "Interview" and confirmation fires automatically
  • AI-screened applications — inbound candidates scored on arrival
  • Stale candidate alerts — candidates sitting too long get flagged

WhatsApp and email. Built in. Not bolted on.

Native outreach inside the ATS. No third-party integrations. No switching tabs.

  • Email with variable substitution — candidate name, job title, interview details
  • WhatsApp via Cloud API with pre-approved templates and full audit log
  • Stage-based triggers — move a candidate and the message fires automatically
  • In India and APAC, WhatsApp read rates exceed 90% (industry benchmark)
  • Every message logged for compliance

Client feedback in hours, not days.

For staffing agencies, the bottleneck is getting client feedback. VantaHire's Client Portal fixes that.

  • Share a curated shortlist via a single link
  • No login required for the client
  • Structured feedback per candidate: advance, hold, or reject
  • Feedback appears in the recruiter's dashboard immediately
  • All feedback across all clients and jobs in one place

Your data stays yours.

VantaHire enforces a three-tier privacy model.

  • Private — resumes uploaded by your team, visible only to your organization
  • Platform — candidates who opted in to be discoverable across the platform
  • Public — web discoveries from LinkedIn, GitHub, and public profiles
  • Application history always stays private
  • Consent enforced at every layer

See it in action.

VantaHire replaces the tools you are stitching together today. Start free and run your first sourcing job in minutes.