Introduction
VantaHire, a brand of Airevolabs LLP ("we," "our," or "us"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our applicant tracking system and recruitment platform.
By using VantaHire, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
Information We Collect
Personal Information
When you register or use our services, we may collect:
- Name, email address, and contact information
- Resume/CV and professional credentials
- Employment history and educational background
- Skills, certifications, and professional qualifications
- LinkedIn profile and other professional social media links
- Application responses and form submissions
Automatically Collected Information
- IP address, browser type, and device information
- Usage data and interaction patterns
- Cookies and similar tracking technologies
- Analytics data about how you use our platform
AI-Generated Data
Our platform uses AI to analyse resumes and match candidates with jobs. This analysis generates fit scores and recommendations, which are stored with your application data.
How We Use Your Information
We use the collected information for:
- Processing and managing job applications
- Matching candidates with suitable job opportunities
- Communicating with you about your applications and our services
- Providing AI-powered resume analysis and job fit scoring
- Improving our platform and user experience
- Sending notifications about application status updates
- Conducting analytics and research to enhance our services
- Complying with legal obligations and protecting our rights
- Preventing fraud and ensuring platform security
Data Sharing and Disclosure
With Recruiters and Employers
When you apply for a job, your application data, resume, and AI fit scores are shared with the recruiter or employer posting that position. They can view, download, and manage your application through our platform.
Service Providers
We may share your information with trusted third-party service providers who assist us in:
- Cloud storage and hosting (Google Cloud Storage)
- Email delivery services
- Analytics and performance monitoring
- AI and machine learning services (OpenAI API)
Legal Requirements
We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety.
Data Security
We implement industry-standard security measures to protect your information, including:
No method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Your Rights
You have the right to:
To exercise these rights, please contact us using the information provided below.
Data Retention
We retain your personal information for as long as necessary to provide our services and comply with legal obligations. Specifically:
- Active accounts — Data retained while your account is active
- Inactive accounts — May be deleted after 2 years of inactivity
- Application data — Retained as long as the job posting is active plus 1 year
- Legal requirements — Data may be retained longer if required by law
Children's Privacy
VantaHire is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete such information.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last Updated" date.
Your continued use of VantaHire after changes are posted constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us: